Useful Phrases and Vocabulary for Writing Letters in English - ESLBUZZ (2023)

Below is a list of useful phrases and vocabulary forwrite letters in englishformally and informally.


Useful phrases for writing letters.

write a formal letter


  • We are writing to you with reference to (the previous order).
  • Regarding your notice/letter of March 10……
  • We look forward to your inquiry on July 25….
  • We acknowledge receipt of your letter of April 12.....
  • Referring to your letter requesting...
  • Referring to our phone call yesterday (about...),...
  • We remind you that.....
  • I am writing this letter to request the cancellation of ……..
  • I am writing this letter to complain in the strongest possible terms about the poor service I have received from your company.


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  • Please notify us as soon as …….
  • Please open a …………. in favor of (company name) ……….
  • Payment may be made on any basis acceptable to you.
  • Could you provide us with information about the company's reputation?
  • We have been informed (by one of our clients) that ……….
  • Unfortunately, we have to inform you (however) that….
  • Please accept our apologies for the inconvenience caused.
  • We have to insist on...
  • Please note that the closing date/deadline for ……… is September 30. Therefore, please complete the attached forms and return them as soon as possible.
  • All information you submit will be treated confidentially.
  • We remind you that your testimony is still pending.
  • Could you settle your account immediately?
  • We are surprised that we have not received a transfer from you.
  • You already have an overdraft facility of...
  • Please contact the matter immediately.
  • We have no choice but to (take legal action)... unless the payment is made within the next seven days.
  • Our circumstances do not allow us to wait / wait any longer.
  • Please investigate.
  • We were dissatisfied to find this….
  • We have to cancel the contract.
  • During the investigation we found...
  • We greatly appreciate your patience in this matter.

attachments and attachments

  • We would appreciate it if you could forward/send any additional information (you may have) about... (Products and payment terms/this case)
  • For more information we are at your disposal.
  • By this means we send the......
  • We look forward to doing business for our mutual benefit.
  • We would like to make a decision on this as soon as possible.
  • In the meantime, we recommend that you call ……….
  • We look forward to meeting your needs.
  • Please send us the terms and conditions at …………..
  • In order to be able to contact you quickly, a telephone response would be desirable.
  • We hope to have the opportunity to serve you.
  • Please inform us as soon as possible if the above conditions are acceptable to you.
  • We hope that the matter will be resolved to our mutual satisfaction.
  • We very much hope that you will be able to.....
  • I would appreciate it if you could spare me a few minutes.
  • Since our demand/request/problem is very urgent, a quick response would be desirable.
  • Could you (also send details of fees) ………. as soon as possible?
  • I would be happy if you …….
  • We trust/hope that you find this condition acceptable.
  • If you require any further information, please do not hesitate to contact us at the email address above.
  • Thanks in advance.
  • I would really appreciate it if you could reply to me as soon as possible so that this matter can be resolved to everyone's satisfaction.
  • I enclose….
  • I add…….
  • I enclose….

write a business letter

If writing a business letter in English takes much longer than in your native language, here are some guidelines that you may find helpful.

Plan before you write.

  • Look up the words you need before you start.
  • Write down the points you want to highlight and organize them into logical paragraphs.


Write how you would speak in a business conversation. The tone should be friendly and polite.


  • Pay attention to the gender of the recipient (recipient), as well as the correct spelling of the person's name and title.
  • Use Mrs for women and Mr for men. You can use Mrs for a woman if you are 100% sure that she is married.


To avoid confusion, write the month instead of numbers (for example, January 15, 2011 or January 15, 2011)

Be concise and clear.

The easier it is to read a letter, the better.

  • Keep sentences and paragraphs short and simple.
  • Use simple vocabulary to avoid misunderstandings.
  • Ask direct questions.
  • Rewrite any sentence that does not seem very clear.
  • If the recipient is not a native English speaker, it is best to avoid words and phrases.
  • that are too technical or complicated.

Remember this principle of word order:

Who - does - what - how - where - when

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  • Mr. Brown will fly to London on Monday June 5th.
  • A technician will install the devices in your office on Tuesday morning.
  • I will confirm transportation arrangements as soon as possible.

Avoid old-fashioned words

Although used in legal documents and contracts, words like "hereby", "hereby", "here", "above", etc., are rarely used in letters..The following sentence style is preferable: "For more information about our products, please see the attached brochure."

write a letter about employment

Here are some useful phrases for employment letters.


The default opening for formal correspondence is Dear.

  • Estimated
  • Dear Mrs
  • Ladies and gentlemen
  • Ladies and gentlemen
  • Dear Sir.
  • Dear Mrs.
  • Dear Mrs.

Useful expressions:

  • I am writing in response to your announcement in [post]
  • I am writing to apply for the job.
  • Thank you for your letter of [date] offering me the position of
  • I am pleased to accept the position of [job title].
  • I look forward to working with you


  • Thanks for choosing this app.
  • I would love to participate in an interview.
  • Please do not hesitate to contact me at the number above if you need any further information.
  • I look forward to hearing from you

If you know the person's name, use:They are

If you don't know the person's name, use: Ysome take out

Useful phrases for personal and social correspondence

Here are some useful phrases for personal and social correspondence.

Openings :

The standard opening for personal correspondence is Dear, but variations include:

  • My love …
  • My dear …
  • Schatz…

Useful expressions:

  • Thank you for your letter [inviting, offering, confirming]
  • I am very grateful to you for [notify me, offer, write]
  • It was kind of you [write, invite, send]
  • Thank you for [submission, invitation, attachment]
  • I am writing to tell you this
  • I am happy to announce this
  • i really enjoyed that
  • I'm sorry to have to tell you this
  • I was very sorry to hear that

cierres: For acquaintances and formal situations

  • Best wishes.
  • Carefully.
  • Carefully.

cierres: Loving variations for close friends and family.

  • all my Love
  • All the best
  • Amar
  • Lots of love
  • Lots of love
  • with love
  • greetings from both of you
  • See you soon
  • Thanks again
  • I hope to see you soon
  • With love and best wishes
  • With love to all of you
  • Carefully...

If you know the person's name, use:

  • They are

If you don't know the person's name, use:

  • carefully

The writing process

Questions to consider as you expand your writing:

I. Prescribe: time to think

- What do I mean?
- How do I want to say it?
– Who reads my texts?
– Who can I talk to about my ideas?
– Where do I keep my ideas?

II. Writing: Time to write it

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– Are my thoughts organized?
– What ideas do I want to develop?
– In what order should I say them?
– Who can read this and make suggestions?

3rd Review: Time to improve my writing

– Did I read what I wrote?
– Are my details clear?
– Should I add or remove parts?
– Did I use the best ideas and words?
– Is my writing in a logical order?
– What suggestions have others given me?

IV Editor: Time to fix things.

– Did I use complete sentences?
– They are my spelling, uppercase and lowercase letters, etc.scorecorrect?
– Have I marked the necessary corrections?
– Has anyone checked my work?
– Do I have a corrected copy that I can post?

V. Publication: time to share my writing

– How should I publish this letter?
– Shall I illustrate and expose it?
– Should I make a book about this?
- Should I read it aloud?

Useful phrases to write letters | Image

Here is the list of common phrases for writing English letters with ESL picture.

Useful Phrases and Vocabulary for Writing Letters in English - ESLBUZZ (1)

Useful Phrases and Vocabulary for Writing Letters in English - ESLBUZZ (2)

Useful Phrases and Vocabulary for Writing Letters in English - ESLBUZZ (3)

Useful Phrases and Vocabulary for Writing Letters in English - ESLBUZZ (4)

Useful Phrases and Vocabulary for Writing Letters in English - ESLBUZZ (5)

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What are the phrases and words used in letter writing? ›

Looking forward to hearing from you. / Hope to hear from you soon. / Write back soon! Make sure you write soon! / Keep in touch! / Drop me a line if you have time! Take care of yourself! / Look after yourself! Let me know if you need anything. / Just give me a call if you have any questions left.

What phrases are used in formal letters? ›

Letter Expressions – Informal & Formal
Just wanted to let you know…I am writing to inform you…
Love,Yours sincerely, Yours faithfully,
Yours Truly, Best regards, kind regards
3 more rows

What are the best opening lines for a formal letter? ›

Formal email opening lines
  • I hope this email finds you well.
  • I hope your day so far has been pleasant.
  • I hope you are having a wonderful day.
  • Your prompt response is much appreciated.
  • I am writing to you in relation to...
  • Thank you for contacting us at <company name>
  • Further to our earlier exchange...
Sep 29, 2021

What words are used in letter to editor? ›

A letter to the editor follows the format of a formal letter, and so it should start with the sender's complete address followed by the date, receiving editor's address, subject, salutation, body of the letter, complimentary closing, signature, name and designation if any.

What are useful phrases in informal letters? ›

For example:
  • Give my love/regards to your family.
  • Say hello to the kids for me.
  • Thanks again for your help.
  • I hope to hear from you soon.
  • See you soon.
  • Write soon.
  • Keep in touch!
Aug 12, 2018


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